Purpose of the Website
Our website address is: https://1stmaldenscouts.org.uk
The primary aim of this website is to provide information about the activities, events, and opportunities offered by 1st Malden Scout Group to visitors and members.
Data Protection and GDPR Compliance
When you or your child join 1st Malden Scout Group, we collect essential information, such as names, dates of birth, addresses, contact details, and family doctor information. This data is used solely for:
- Scouting administration purposes.
- Sharing updates, news, and details about Scouting activities.
You can view and amend the information we hold about you at any time via Online Scout Manager (OSM). Upon leaving the Group, your data will either be archived (in case of future re-joining) or permanently deleted after a suitable period.
Our parent organisation, The UK Scout Association, may request information about our activities for management purposes. However, this does not include personal details about members.
All adult volunteers and leaders, as well as any individuals staying overnight at camps, are required to register with the Scout Association and undergo vetting by the Disclosure and Barring Service (DBS). The Scout Association complies with Data Protection/GDPR regulations and manages any personal data submitted during registration.
Website Contact Form
If you complete a contact form on this website, we will collect only the minimum personal details required to respond to your query. We do not store this information online except through Online Scout Manager.
Photography and Media Permissions
The 1st Malden Scout Group regularly photographs events for promotional and documentation purposes. Photos and videos may be used in:
- Local newspapers.
- Group or District newsletters.
- Displays or social media.
Please notify us if you prefer for your child’s image not to be used.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
This website uses cookies only to ensure its functionality and measure performance. We do not share or sell any data collected through cookies.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites / External Links
Our website includes links to external sites that we believe may be useful. Please note that we are not responsible for the content of these sites. If you encounter any inappropriate content, please contact us so we can review and address the issue.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Copyright Notice
All content on this website is the property of the 1st Malden Scout Group. Unauthorized reproduction of any part of this site is strictly prohibited. The views expressed herein are those of the 1st Malden Scout Group and may not necessarily reflect those of the Scout Association.
